Enterprise Edition Financials A Core Model Design

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Enterprise Edition Financials A Core Model Design. Presented by: Andy Vitullo Logan Consulting. Introduction. Andy Vitullo Principal, Logan Consulting 17 years of QAD ERP Implementation Experience Certified Public Accountant (CPA) - State of Ohio University of Akron . Agenda.
Enterprise Edition FinancialsA Core Model DesignPresented by: Andy VitulloLogan ConsultingIntroduction
  • Andy Vitullo
  • Principal, Logan Consulting
  • 17 years of QAD ERP Implementation Experience
  • Certified Public Accountant (CPA) - State of Ohio
  • University of Akron
  • Agenda
  • Company Profile
  • Key Business / Reporting Data
  • Management Objectives
  • Design Challenges
  • EE System Accounts and their Impact on Accounting
  • The Design
  • Open Forum
  • Company Profile
  • Operations in North America, EMEA, APAC
  • 40 sites globally
  • 40 databases/ Version eb2.1
  • Central Order Processing Model in US
  • Common Customer and Suppliers
  • Lacks master data organization
  • EMEA - single site single entity databases
  • APAC - multi-site, multi-entity databases with entity separation at the business unit level
  • Company Profile (Continued)
  • Business Units are generally aligned by ‘Sites’ and ‘Product Family’
  • IT Application Support Staff
  • ~ 20 resources globally (B/A’s, EDI, DBA’s)
  • Analytical Tools
  • Oracle DSS (Financial And Sales Analysis Cubes).
  • Data Warehouse (Refreshed Daily)
  • Cyber query
  • .NET Browses & Collections
  • Company Profile (Continued)
  • Accounting Department Profile
  • VP of Finance - Business CFO
  • Business Group Controllers
  • Business Unit Controllers
  • Site Controllers & Cost Accountants.
  • Shared Services Accountants
  • SGA, Treasury & Tax Accounting
  • Company Profile (Continued)
  • Shared Services - USA
  • Accounts Payable
  • Accounts Receivable
  • Credit and Collections
  • Fixed Assets
  • Key Business / Reporting Data
  • ‘Product Family’ Profit and Loss to EBITA
  • ‘Product Lines’ Roll Up to ‘Product Family’
  • Product Family = Cost Center
  • Allocations of Expenses to Product Family from other COGS through EBITA
  • Management Strategic Objectives
  • Retirement of Unsupported Software
  • Support IFRS Requirements
  • Increased Level of Controls at General Ledger Level
  • Internal Audit issue with Standard Edition (SE) GL
  • Journal Entry Approval Control does not exist in the SE GL
  • Stand Up Shared Services Accounting by Country
  • Implementation Goals
  • Upgrade to a current version of QAD Enterprise Software
  • Combine 40databases to 3 regional databases
  • Deploy, Manage, and Control Global Chart of Accounts across all QAD Facilities to include Accounts, Sub Accounts, Cost Centers and Projects
  • Deploy standard currency exchange rates across databases to support alternate currency transactions
  • Implement new accounts payable and receivable modules
  • Implement integrated QAD fixed asset module in North America
  • Minimize Impact on operations
  • Elimination of custom code for central order processing model
  • Sustainable ERP environment to last 10 - 15 years
  • Design Challenges
  • Statutory Reporting and Statutory Accounts in certain countries
  • COP AR and AP in single US database
  • Disparate Charts of accounts across databases
  • Region Database (3) in future state
  • EE System Account Requirements
  • GAAP, NON GAAP and IFRS reporting
  • Accounts used differently by jurisdiction
  • Shared Sets of DataControl AccountsControl AccountsList of Control Accounts
  • Show excel workbook
  • System Account Sub CategoriesShow System Account Worksheet. System Account Sub CategoriesEE Financial Configuration ConceptsThe Design
  • Layers
  • COA
  • Masking
  • Alternate COA
  • Databases – Domains - Entity
  • 3 Databases
  • Europe – 11 Domains - 15 Entities
  • APAC – 12 Domains – 15 Entities
  • NA - 17 Domains – 20 Entities
  • LayersAccounts
  • Shared Set of Accounts Across all Domains in Each Database
  • Manual Replication of Accounts from Database to Database
  • Qxtend Phase 2
  • Note to self: Show Shared Set Logic in ExcelSAFs – Extended Account String
  • Item Type – (Item Master Attribute)
  • Item Group – (Item Master Attribute)
  • Product Line - (Item Master Attribute)
  • Customer Type – (Customer Master Attribute)
  • Customer Region - (Customer Master Attribute)
  • Supplier Type - (Supplier Master Attribute)
  • Site - (Order Attribute)
  • SAFs – Account AnalysisCash Account Approach
  • Cash Accounts Are Currency Specific.
  • Cash Accounts Are bank Specific.
  • Enables consolidation view of all cash accounts.
  • Account Analysis Rules
  • Define BEFORE you load your accounts
  • Shared Set Design
  • See worksheet.
  • Statutory Reporting and Accounting
  • Alternate Chart of Accounts
  • Transaction level detail with Global and Alternate Chart
  • Example: French Stat GL AccountsOpen Forum
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