Michigan Monthly Foster Home Licensing and Adoption Performance 2012

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The Modified Settlement Agreement (MSA) requires that 1,300 non-relative foster homes be licensed by June 30, 2012 and that 2,205 adoptions be finalized by September 30, 2012. To assist in tracking progress towards meeting these goals, attached are county scorecards detailing monthly licensing and adoption performance. These scorecards will be disseminated to both DHS and Placement Agency Foster Care (PAFC) directors on the second Friday of each month.
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   1   Michigan Department of Human Services CSA Children’s Services Administration Communication   Type: Informational Memoranda (IM) Program Instruction (PI) Policy Guide (PG)  Issuance Date: 4/13/2012  Obsolete Date: 09/30/2012  Response Due: None Log No.: 12-046 Contact: Nicole Leitch - LeitchN@michigan.gov Originating Office: Bureau of Child Welfare Subject/Title: Monthly Foster Home Licensing and Adoption Performance Distribution: DHS Child Welfare Staff Private Agency Child Welfare Staff CSA Central Office Managers/Staff Native American Tribes Data Management BCAL CWTI SACWIS   Other: The Modified Settlement Agreement (MSA) requires that 1,300 non-relative foster homes be licensed by June 30, 2012 and that 2,205 adoptions be finalized by September 30, 2012. To assist in tracking progress towards meeting these goals, attached are county scorecards detailing monthly licensing and adoption performance. These scorecards will be disseminated to both DHS and Placement Agency Foster Care (PAFC) directors on the second Friday of each month. Congratulations to Baraga/Houghton/Keweenaw and Dickinson counties for meeting their non-relative foster home goals. The Permanency Division would also like to recognize Benzie/Manistee, Mason/Oceana, Monroe, Oakland, Ottawa, St. Clair/Sanilac, and Washtenaw counties for being on track to meet their non-relative foster home goals. Please continue the great efforts in recruiting and licensing foster and adoptive homes. Foster Home Licensing Based upon licensing data provided by the Bureau of Children and Adult Licensing (BCAL), DHS is currently short of the licensing monthly target goal by 80 homes. To continue efforts focused on achieving the MSA mandate of 1,300 homes by June 30, 2012, DHS county directors are asked to continue to lead the implementation of the Goal Achievement Plan and meet with their collaborative partners (PAFCs, tribes, etc.) to address how monthly licensing goals will be achieved. CWFO analysts will be contacting local DHS office directors to discuss progress towards the licensing goals. If by April 9, 2012, individual county performance measures continue to lag, CWFO and CSA management will communicate with directors to address performance improvement. Adoptions Based upon adoption data provided by the Department of Human Services Data Management Unit, the State of Michigan is currently behind by 9 adoptions to achieve the target goal of 2,205 finalized adoptions. To focus efforts on achieving the MSA mandate of finalizing 2,205 adoptions by September 30, 2012, DHS county directors and contracted adoption agency directors should meet to identify adoption barriers and develop strategies to overcome the barriers on all assigned adoption cases and to ensure timely entry of adoption finalization data on SWSS.   2   Formulating Score Cards To provide consistency, the non-relative foster home goal in the county score cards are similar to how the Permanency Division reports out on the statewide non-relative foster home goal. The column for # of Non-Relative Homes reflects the number of non-relative homes licensed by public and private agencies within the state/county. The column for Goal # of Non-Relative Home reflects the number of homes that need to be licensed within that month to keep the state and/or county on track to achieve their goal. This number changes from month to month to reflect the shortage/overage that was licensed the previous month. The column for # of Homes Above/Below the Goal reflects the total number of homes the state/county is above/below their initial monthly goal. Each county goal was divided by 12, which provided initial monthly goals. The monthly goals were modified to whole integers. Initial monthly goals are higher at the beginning of FY12 than at the end. DHS is aggressively trying to meet the MSA goal by June 30 th , 2012. In order for DHS to meet the MSA goal on June 30 th , 2012, all counties must be on target with their initial monthly goals. If there are any questions or concerns regarding a county score card, please contact Nicole Leitch at leitchn@michigan.gov.  Score Card Clarifications To provide consistency between public and private agencies with tracking licensed foster homes (relative and non-relative), whichever county the foster home is located in is the county that receives credit. AFPRR Funds Based upon February 2012 data from MAIN, 88% of the AFPRR funds allocated to Field have not  been spent. To focus efforts on utilizing all AFPRR funds allocated to each county, DHS county directors should review AFPRR Budgets submitted to the Permanency Division to ensure scheduled retention, recruitment and training activities have occurred. If a scheduled event or activity did not occur, re-allocate the funding for the missed activity and revise your budget. Submit revised budgets to Nicole Leitch at LeitchN@michigan.gov.  The data from MAIN reflects the amounts of journal vouchered AFPRR expenditures submitted by counties that have been processed by Central Office. Due to the lengthy payment process, there may be a significant discrepancy between MAIN’s AFPRR expenditure records and the local county AFPRR expenditure records. A centrally administered contingency fund was created for counties once a county has used all or a majority of their allocated AFPRR funds. The contingency fund is split among the counties, so each county has equal access. Based on the amount of funds being released to the field, it is expected that counties should be requesting use of the contingency funds by April or May 2012. All requests to use the contingency funds need to be submitted by June 1 st , 2012. Questions regarding AFPRR plans, funding, retention/recruitment token items, and foster home goals should be sent to Nicole Leitch, Statewide Recruitment and Retention Coordinator, at LeitchN@Michigan.gov.  Questions on adoption goals should be sent to Erin Setla, Adoption Policy Coordinator, at SetlaE@Michigan.gov.   Month# of Non-Relative HomesGoal # of Non Relative Homes# of Homes above/ below the Goal Jul-1192108-16Aug-11117110-7Sep-1170109-45Oct-1184113-69Nov-1182117-95Dec-1195122-108Jan-12111127-105Feb-12107130-106Mar-12135136-80Apr-12136May-12136Jun-12135Total8931300-80 Month# of Adoptions Completed*Goal # of Adoptions# of Adoptions above/ below the GoalPercentage of Adoptions Completed Oct-11169184-157.7%Nov-112521855319.1%Dec-1127017813931.3%Jan-121281688337.1%Feb-121821738145.4%Mar-1294172-949.7%Apr-12185May-12185Jun-12185Jul-12185Aug-12185Sep-12185Total10952205-9Adoption Goal*The number of adoptions completed is subject to increase as adoption finalization orders are added to SWSS. MODIFIED SETTLEMENT AGREEMENT GOALS Non-Relative Foster Home Goal 893 010020030040050060070080090010001100120013001095 014028042056070084098011201260140015401680182019602100  Month# of Adoptions Completed*Goal # of Adoptions# of Adoptions above/ below the GoalPercentage of Adoptions Completed Oct-11169184-158%Nov-112521855319%Dec-1127017813931%Jan-121281688337%Feb-121821738145%Mar-1294172-950%Apr-12185May-12185Jun-12185Jul-12185Aug-12185Sep-12185Total10952205-9ALCONA0DICKINSON6LAKE1OCEANA3ALGER0EATON8LAPEER3OGEMAW4ALLEGAN20EMMET2LEELANAU5ONTONAGON0ALPENA6GENESEE74LENAWEE3OSCEOLA0ANTRIM1GLADWIN0LIVINGSTON11OSCODA0ARENAC0GOGEBIC0LUCE1OTSEGO18BARAGA4GD. TRAVERSE15MACKINAC0OTTAWA5BARRY13GRATIOT8MACOMB105PRESQUE ISLE4BAY12HILLSDALE2MANISTEE3ROSCOMMON0BENZIE0HOUGHTON1MARQUETTE9SAGINAW17BERRIEN23HURON1MASON5ST. CLAIR39BRANCH8INGHAM43MECOSTA10ST. JOSEPH27CALHOUN17IONIA10MENOMINEE1SANILAC3CASS9IOSCO1MIDLAND 8SCHOOLCRAFT0CHARLEVOIX0IRON0MISSAUKEE0SHIAWASSEE1CHEBOYGAN4ISABELLA5MONROE10TUSCOLA8CHIPPEWA13JACKSON21MONTCALM6VAN BUREN15CLARE0KALAMAZOO33MONTMORENCY0WASHTENAW18CLINTON14KALKASKA6MUSKEGON36WAYNE203CRAWFORD1KENT65NEWAYGO2WEXFORD2DELTA5KEWEENAW0OAKLAND58TOTAL1095 MODIFIED SETTLEMENT AGREEMENT GOALS # of Adoptions Completed *The number of adoptions completed is subject to increase as adoption finalization orders are added to SWSS.*The number of adoptions completed is subject to increase as adoption finalization orders are added to SWSS.Adoption GoalCounty # of Adoptions Completed County # of Adoptions Completed County # of Adoptions Completed County 1095 014028042056070084098011201260140015401680182019602100
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