GEORGIA TECH THE DIVISION OF PROFESSIONAL PRACTICE SUCESSFULLY NAVIGATING YOUR WORK EXPERIENCE
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GEORGIA TECH THE DIVISION OF PROFESSIONAL PRACTICE SUCESSFULLY NAVIGATING YOUR WORK EXPERIENCE. UNDERGRADUATE PROFESSIONAL INTERNSHIP. WORK REQUIREMENTS INTERNSHIP STAGES MANAGING THE TRANSITION TO WORK GETTING THE MOST OUT OF YOUR EXPERIENCE BUSINESS ETIQUETTE BUSINESS ETHICS
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GEORGIA TECHTHE DIVISION OF PROFESSIONAL PRACTICESUCESSFULLY NAVIGATING YOUR WORK EXPERIENCEUNDERGRADUATE PROFESSIONAL INTERNSHIPWORK REQUIREMENTS INTERNSHIP STAGES MANAGING THE TRANSITION TO WORK GETTING THE MOST OUT OF YOUR EXPERIENCE BUSINESS ETIQUETTE BUSINESS ETHICS MANAGING CONFLICT AT WORK UPI Work RequirementsAdhere to DPP calendar Complete Internship Assignment Record Due to UPI by 3rd week of semester Return a copy of the Student Performance Evaluation Form to the office of UPI Due to UPI within last 2 weeks of semester Complete an Internship Work Report Due to UPI within last 2 weeks of semester UNDERGRADUATE PROFESSIONAL INTERNSHIPThe Division of Professional Practice gratefully acknowledges the National Association of Colleges and Employers, The National Society of Experiential Education, and the University of California, San Diego for providing information contained in the the following presentation. Internship Stages- Feelings, Concerns and BehaviorsInterns go through predictable stages of growth during the course of an internship The length of time spent in each stage is affected by many factors Length of internship Previous internship experiences Personal issues and level of support of interns Supervisor Style Nature of the work Internship Stages- Feelings, Concerns and BehaviorsStage One – Orientation Moral is high Positive expectations Anxiety – “what if” concerns Concerned about what they will learn and what it’s like to actually work in their field How co-workers will perceive them Unsure of the roles, functions and relationships with supervisors Concern about the site itself – pace of work, organizational values, knowledge required to be successful Internship Stages- Feelings, Concerns and BehaviorsStage Two – Disillusionment Marked by a drop in moral and task accomplishment Feelings may include frustration, anger, disappointment and discouragement Intern shifts from “what if” concern to “what’s wrong” May feel a “good” intern wouldn’t feel this way Reassessment of expectations, goals and skills Internship Stages- Feelings, Concerns and BehaviorsStage Three – Resolution Issues identified in the Disillusionment stage are confronted and resolved Moral and task accomplishment rise as issues are resolved Interns achieve a sense of independence, confidence and effectiveness May face some interpersonal problems with supervisor, co-workers or clients. Internship Stages- Feelings, Concerns and BehaviorsStage Four – Production Moral is high Clear sense of purpose Lots of accomplishments Interns are moving towards autonomy on the job Internship Stages- Feelings, Concerns and BehaviorsStage Five – Termination Occurs as the internship approaches its ending date Level of task accomplishment drops a little as interns deal with saying goodbye Interns experience pride in what’s been achieved Sadness over ending the experience Evaluation and accomplishments reviewed at this time Managing the Transition to WorkMuch of the success of your internship will depend on the impressions you make on the people you work with The skills you learned in school to be successful and the behaviors for which you were rewarded are rarely the ones you’ll need to be successful at work School: You are told what to do and how to do it Work: You are expected to take the initiative with little direction School: Taught to argue your point Work: Try arguing with your boss and see how far you get! Managing the Transition to WorkAdopt the right attitude Employer’s number one complaint is the attitude interns and new grad bring to the workplace You may have a 4.0 but you’re in an environment where others have the same or better qualifications Be ready to learn. If things are slow around the office study something, ask questions, take training seriously Be flexible Have an open mind. The worst thing you can bring to the job are preconceived notions about what work is supposed to be like Have a strong work ethic. Show up early, stay late and volunteer for projects Have a positive attitude. Grin and bear it and don’t complain Managing the Transition to WorkBuild effective relationships Understand the nature of working relationships. You don’t have to be best friends with everyone but be respectful to all Develop good communication and relationship skills and work well with all types of people Learn to work in teams. Just about everything you do will require you to team with others Network! Network! Network It’s true, who you know is as important as what you know. GETTING THE MOST OUT OF YOUR INTERNSHIPAsk simple questions Lunch break? Call if you’re late? Ask detailed questions Ask questions on how to do your assignemnt Learn all you can about the company How does your job fit into the organization Break out of your cubicle Visit with people in other departments and request a mentor GETTING THE MOST OUT OF YOUR INTERNSHIPAsk for feedback Ask your boss how your doing Performance Evaluation Don’t fear mistakes Mistakes happen, ask for feedback Work with a little humility Managers are looking for someone down to earth, not a know it all Present yourself positively Show enthusiasm no matter what project you are assigned Business EtiquetteInterns are ambassadors of Georgia Tech and are expected to conduct themselves in a professional manner at all times Observe good cubicle etiquette Noise control - telephone voice and avoid annoying noises Smell control – be aware your perfume/cologne could bother others Sight control – not everyone has your sense of humor Respect the privacy of everyone’s office space Appropriate dress is expected Follow company dress policies Business EtiquetteRespect your colleagues The workplace is a gender neutral setting Age, race and sex are immaterial in the professional world Be sensitive to the cultural/moral values of your co-workers No ethnic or dirty jokes – including e-mails Watch your language – expressions and expletives Business EtiquetteCommunication etiquette Comply with company phone usage policies Keep personal calls short E-mail correspondence Do not type in capital letters Check your spelling and punctuation Identify the sender Be aware of privacy issues People are bound to overhear phone conversations, it’s impolite to make references to overheard conversations Be aware that your conversations are not private Don’t be drawn into office politics Do not discuss salary or compensation issues Business EthicsAs a representative of Georgia Tech you are expected to perform your work duties with the highest ethical standards Business ethics are the morals and values that govern our work behavior Unethical behavior Misrepresenting yourself during an interview or on a resume Using company resources for personal use Vehicles Credit cards/monies Phone Computer usage Managing Conflict at WorkConflict resolution is a positive process were individuals resolve issues in an informal or formal atmosphere Conflict is a normal part of doing business Organizational members have different and often opposing goals These differing goals keep the organization vital by stimulating creativity, promoting innovation, and bringing about change Managing Conflict at WorkIdeally, conflict resolution involves dealing with problems while they are manageable Early recognition of conflict is critical since what can be dealt with effectively today may be much more difficult to mutually resolve tomorrow Effectively managed conflict can actually promote cooperation and build stronger relationships Managing Conflict at WorkConflict Resolution Skills Initiate discussion – choose the issue you want to discuss and be specific Communicate – choose language that is concise, avoiding vague/general terms Effectively listen – develop active listening skills Seek out resources as necessary Managing Conflict at WorkProblem Solving Guidelines Analyze the situation and attempt to view both sides Identify the points where you can compromise, not demand Be open and make every effort to respond in a positive manner. Manage your emotions before you reach the boiling point Your personality and attitude affect the outcome of a disagreement/conflict Managing Conflict at WorkProblem Solving Guidelines Attack the problem, not the person Verbalize your feelings appropriately Understand and take charge of your own feelings and behaviors Move from justification to resolution Look forward, not backward to place blame ReferencesHolton, Ed. (1999). Managing the Transition to Work. Journal of Career Planning and Employment 3. Retrieved March 23,2004, from www.naceweb.org Sweitzer, Fredrick H. & King, Mary A. (1994) Stages of an Internship: An Organizing Framework. Human Service Education, 14(1), 25-38. University of California, San Diego. (1993) Guide to Conflict Resolution. Retrieved March 23, 2004. From http://www-hr.ucsd/~employeerel/complete.html
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